.. raw:: html

    <style>
      .bolditalic {font-style: italic; font-weight: 700;}
      .heading {font-size: 34px; font-weight: 700;}
    </style>

.. role:: heading

:heading:`Data Management`

.. role:: bolditalic

Data Protection Act
--------------------

* The data protection act seeks to give effect to Article 31(c) and (d) of the Constitution that contain the right to privacy, regulate the processing of personal data, provide for the rights of data ‘subjects’; and defines the obligations of data ‘controllers’ (person who determines the purpose and means of processing of personal data) and ‘processors’ (person who processes personal data on behalf of the data controller).

* Every data controller or data processor is required to ensure the storage, on a server or data centre located in Kenya, of at least one serving copy of personal data to which the Act applies. Cross-border processing of sensitive personal data is prohibited and only allowed when certain conditions are met or under certain circumstances specified in the Act.

Collecting Data in the Field
-----------------------------

**Sampling**
The sources of data for the RTMIS are both primary and secondary. The data will be collected from all the 47 counties in Kenya. The basic unit for the sanitation and hygiene primary data shall be the households in both Rural and urban setups. Sanitation and hygiene primary data shall also be collected from Schools and health care facilities nationwide.   Secondary data will be collected at the county level to report on financing. At the sub-county level, urban sanitation data will be enriched with data/information from the WARIS system. During phase 1 of RUSH RTMIS implementation, data collection shall proceed as follows:

* Data shall be collected from every village/community in the 47 counties of kenya
* In each village/community, 20 HHs shall be picked randomly. This sampling method will apply for both rural and urban villages/communities
* All schools  from all the 47 counties shall be surveyed
* All levels of health care facilities from all the 47 counties shall be surveyed

During phase 2 of RUSH RTMIS implementation, data collection will be done at every household. Therefore there shall be no sampling of households moving forward.

**HH coding**
* To ensure ease of reference during repeat data collection (particularly during phase 2 of RUSH RTMIS implementation), all households will be coded with a unique code
* This unique code will apply when the RUSH protocol is fully implemented 
* The Unique Code shall be composed as follows:  Village name+SN + HH Head's Surname

.. _monitoring_data:

Monitoring data
---------------

1. From the Data menu in the sidebar, click on the :bolditalic:`Manage Routine Data` submenu. Then, select the row data you want to create as monitoring data.

.. image:: ../assests/data-4.png
    :alt: Monitoring data step-1
    :width: 100%

2. Click the :bolditalic:`Update data` button to start creating monitoring data.

.. image:: ../assests/data-6.png
    :alt: Monitoring data step-2
    :width: 100%

3. Fill out all necessary fields with the required information and click the :bolditalic:`Submit` button to store the monitoring data.

.. image:: ../assests/data-7.png
    :alt: Monitoring data step-3
    :width: 100%

.. _certification_data:

Manage Grade Certification
--------------------------

.. note::
   Please remember, certification data can only be populated via the mobile app based on **certification assignments**.
   This means that only mobile users who have been assigned villages to certify can populate this data.
   It should also be noted that certified data can **only be viewed by users who have certification assignments** at all levels of administration, *excluding the original data owner themselves*.

Access to the certification data page is very easy, from the Data menu in the sidebar, click on the :bolditalic:`Manage Certification Data` submenu.

.. image:: ../assests/data-3.png
    :alt: Manage Grade Certification
    :width: 100%


.. _verification_data:

Manage Grade Claim
------------------

.. note::
    Manage Grade Claim is almost similar to :ref:`monitoring_data`, but monitoring data can be populated from two channels, :ref:`Webforms<webforms>` and mobile, while **verification can only be done via mobile app**.


Accessing the Manage Grade Claim page is also very easy. Simply navigate to the Data menu in the sidebar and click on the :bolditalic:`Manage Manage Grade Claim` submenu.

.. image:: ../assests/data-2.png
    :alt: Manage Grade Claim
    :width: 100%


Deleting data
--------------

.. note::
   Data deletion can only be performed by Super-admin privileges, and this option is only accessible for routine data.

1. From the Data menu in the sidebar, click on the :bolditalic:`Manage Routine Data` submenu. Then, select the row data you want to delete.

.. image:: ../assests/data-4.png
    :alt: Deleting Data
    :width: 100%

2. Expand the toggle button next to a data point to delete it.

.. image:: ../assests/data-5.png
    :alt: Deleting Data
    :width: 100%

Downloading data
-----------------

1. Select the questionnaire and hover over the :bolditalic:`Download Data` button. You will have two options:
    * **All data**: Get all data from the selected questionnaire.
    * **Latest data**: Get only the latest data (new or updated) from the selected questionnaire.

.. image:: ../assests/image11.png
    :alt: Download data
    :width: 100%

2. After selecting an option, you will be redirected to the Download page, where the following label information related to your action will be displayed.

.. image:: ../assests/image44.png
    :alt: Download data page
    :width: 100%